Subscription Renewal Tracking
SaaS subscriptions are designed to renew automatically. They grow through your organization faster than anyone tracks them. Termora gives you a complete subscription register — with renewal dates, owners, and reminders — before the invoice arrives.
The problem
Individual contributors sign up for tools on their corporate card. Departments add products during budget cycles. Nobody has a complete view of what's running, what's used, and what's set to renew.
A $12,000 annual renewal auto-fires during a budget freeze. A tool the team stopped using 6 months ago charges for another year. These aren't unavoidable — they're untracked.
Finance has partial data. IT has a different list. The actual product owner may have left the company. Nobody has the full picture — until SaaS spend gets audited.
How Termora helps
Upload subscription agreements, forward renewal emails to your Termora inbox, or add subscriptions manually. AI extracts the vendor, price, renewal date, and notice period.
Every subscription needs an owner — the person responsible for evaluating usage and making the renewal decision. Termora reminds that specific person at the right time, not a shared inbox.
Dashboard and reports show total subscription value renewing in the next 30, 60, and 90 days. Know your exposure before budget season — not during it.
Features
Complete inventory of every SaaS and recurring service subscription with renewal date and owner.
Log subscription value and see total renewal exposure by deadline window.
Automated reminders at 90, 30, 14, 7, and 1 day before each subscription renewal.
Forward renewal notices from vendors to your Termora inbox for automatic extraction.
Export your full subscription register with values for IT and finance audits.
Named owner per subscription eliminates orphaned tools and shared-responsibility failures.
Real scenarios
Before
A company discovers during a finance audit that it is paying for 3 overlapping project management tools, 2 video conferencing platforms, and a design tool nobody has logged into in 4 months.
With Termora
All subscriptions imported into Termora during the audit. Owners assigned. Four tools cancelled before next renewal. Annual savings: $31,000.
Before
Finance requests a list of all SaaS renewals due in the next 6 months with annual values. Assembling this across 4 departments takes two weeks.
With Termora
Termora report generated in 30 seconds. Finance has the complete picture for budget planning with time to actually plan.
Before
An employee who managed several vendor relationships leaves. Their subscriptions continue auto-renewing without evaluation. One continues for 14 months after they leave.
With Termora
All subscriptions assigned to the departing employee flagged during offboarding. New owners assigned. Unused tools cancelled before next renewal.
We ran a SaaS audit using Termora's export and found $47,000 in subscriptions that were either unused or duplicated. That's not a Termora cost — that's a Termora ROI.
Lisa F.
CFO, Brightfield Technologies
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