Renewal Reminder Software
Renewal deadlines don't wait. Termora sends automated reminders to the assigned owner at 90, 30, 14, 7, and 1 day before every action deadline — before the window closes, not after.
The problem
A calendar event set 12 months in advance gets dismissed without a second thought. By the time the reminder reappears, it's often too late to act meaningfully.
When a reminder goes to a shared inbox or a team calendar, everyone assumes someone else will act on it. Nobody does.
Reminding someone on the renewal date is too late. The action deadline — accounting for the notice period — is what actually matters.
How Termora helps
Every contract in Termora triggers automated reminders at 90, 30, 14, 7, and 1 day before the action deadline. No setup required per contract — reminders fire based on the deadline.
Every item has a primary owner and an optional backup. Reminders go to those specific people. No shared inboxes. No ambiguity about who is responsible.
Some contracts need more lead time. Others are low-stakes enough that one reminder is sufficient. Customize the reminder schedule per item without disrupting the rest of your register.
Features
Automated email reminders at 90, 30, 14, 7, and 1 day — configured globally, adjustable per item.
Reminders go to the specific assigned person, not a shared inbox or team calendar.
Manager-level digest every week showing all upcoming deadlines across the team.
Reminders fire based on the action deadline — the notice period accounted for, not just the renewal date.
See when reminders were sent and to whom in the activity log per contract.
Risk level can be escalated automatically as deadlines approach to increase visibility.
Real scenarios
Before
The person responsible for an insurance renewal goes on parental leave. No one knows she was watching it. The renewal passes. Coverage lapses.
With Termora
Backup owner assigned in Termora. When primary goes on leave, backup receives all reminders. Renewal handled without a gap.
Before
A $200,000 annual contract requires 90 days written notice to cancel. The renewal auto-fires if no action is taken. The team has no reminder system in place.
With Termora
Contract entered into Termora with 90-day notice period. Action deadline fires 9 months before expiry. Team has full quarter to renegotiate.
Before
October has 12 renewals across insurance, software, and vendor agreements. Nobody has visibility into the combined load until it's already crunch time.
With Termora
Weekly digest shows all 12 renewals were flagged across the preceding 90 days. No surprises in October.
The weekly digest alone changed how we work. Every Monday I know exactly what's due in the next 30 days and who owns it. That used to take me an hour to compile manually.
Tom V.
Operations Director, Hartfield Group
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