Contract Renewal Management
Every contract has a renewal window. Miss it and you're locked in — sometimes at a rate you never agreed to. Termora tracks the real deadline and makes sure the right person is ready to act.
The problem
Vendors design auto-renewal clauses for passive acceptance. If nobody is actively watching the deadline, the contract rolls over at the existing rate — or a higher one.
Contracts with notice periods require action weeks or months before the renewal date. Tracking the renewal date without the notice period gives you a false sense of safety.
When a contract comes up for renewal, the context for the last negotiation is buried in an inbox thread from 13 months ago. You negotiate blind.
How Termora helps
Upload a contract and Termora extracts the renewal date and notice period. The action deadline — the date you need to act by — is calculated automatically. Reminders go to the owner at every key interval.
Every contract is assigned to a specific person — with a backup for coverage. The owner is responsible and reminded. No more wondering who was supposed to handle a renewal.
Add renewal notes, attach updated documents, and track what happened last time — all on the same item. Your team has context going into every negotiation.
Features
Termora flags contracts with auto-renewal clauses so they get priority attention.
Reminders at 90, 30, 14, 7, and 1 day before the action deadline — not just the renewal date.
Notice period extracted from the contract or entered manually. Action deadline calculated automatically.
Notes, attachments, and status changes logged per contract so context carries forward.
Clear accountability for every renewal — primary and backup owner, both reminded automatically.
Export upcoming renewals with value, owner, and deadline for budget and board reviews.
Real scenarios
Before
A $36,000 project management platform is set to auto-renew. The 30-day cancellation notice passes without anyone acting. The invoice arrives the following month.
With Termora
Contract added to Termora with notice period tracked. Owner reminded 90 days out. Team evaluates usage, renegotiates to $28,000.
Before
A managed security services agreement requires 60 days notice before renewal or termination. No one in operations knows the renewal date until the vendor calls to confirm.
With Termora
Agreement tracked in Termora. Action deadline flagged 90 days out. Operations lead has a negotiation call prepared with competitive quotes in hand.
Before
An office lease includes a renewal option that must be exercised 6 months before the lease end. The window passes. The company loses the option and faces a 22% rent increase.
With Termora
Lease in Termora with the action deadline set at 6 months before expiry. Facilities lead notified early enough to exercise the option.
The first time Termora reminded me 90 days before a renewal, I renegotiated a rate I'd been meaning to fix for two years. The tool paid for itself that week.
James P.
VP of Finance, Clearfield Ventures
Start your 14-day trial. No credit card required.
First month $1 · Cancel anytime