Built for Operations Teams
Insurance certificates, office leases, service agreements, and vendor contracts — you're responsible for all of it. Termora surfaces what needs action before it becomes an emergency.
The problem
Critical documents live in email threads, shared folders, and filing cabinets. Finding the renewal date requires finding the document first — which nobody can ever locate.
Vendors design auto-renewal clauses to be easy to miss. Without active tracking, contracts roll over by default — often at higher rates.
The renewal date isn't the real deadline. The notice period is. By the time someone checks, the window to cancel or renegotiate has already closed.
How Termora helps
Drag and drop contracts, insurance certs, and lease agreements. Termora extracts the dates, calculates the real action deadline, and puts it on your calendar.
See everything plotted on a monthly calendar. Filter by type — insurance, leases, services. Know at a glance what's coming up and what needs immediate action.
Assign ownership to the person responsible for each contract. They get email reminders well before the action deadline — not the day it's due.
Features
Upload a contract and get dates, vendor name, and notice period extracted automatically.
Monthly calendar view of every deadline across your entire contract portfolio.
Escalating reminders ensure nothing slips through — even when team members are out.
Export a list of what's expiring in the next 30, 60, or 90 days for management reviews.
Log the contract value and see total financial exposure for upcoming renewals.
Every status change, assignment, and review is logged with a timestamp and user.
Real scenarios
Before
Annual renewal on a general liability policy carries a 45-day notice period. Without tracking, the operations team realizes the deadline has passed only when they go to update the certificate of insurance for a client.
With Termora
Termora surfaces the action deadline 90 days out. Renewal is handled weeks early, no coverage gap.
Before
A commercial lease has a 6-month notice period before the renewal or termination decision. The team assumes legal is tracking it. Legal assumes operations is. Nobody is.
With Termora
Clear ownership in Termora. The responsible party gets reminders starting 9 months out. Decision made on time.
Before
HVAC maintenance agreement auto-renews at a 12% rate increase if not cancelled 30 days prior. The team doesn't find out until the invoice arrives.
With Termora
Termora flags the action deadline 30 days before the notice window closes. The team renegotiates to the prior rate.
I'm the only ops person for a 60-person company. Termora is the first tool that actually helped me stay ahead of renewals instead of reacting to them.
Jordan L.
Operations Manager, Ridgecrest Partners
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